QuickBooks is a cloud-based accounting software that allows small to medium-sized enterprises to track and manage their accounting and sales data efficiently. With QuickBooks, you can create custom invoices and sales receipts, manage your cash flow and accounting reports, track your employees' billable hours, and do so much more.

This document guides you in setting up QuickBooks as a source in RudderStack. Once configured, RudderStack automatically ingests your specified QuickBooks accounting data, which can then be routed to your data warehouse destination supported by RudderStack.

All the Cloud Extract sources support sending data only to a data warehouse destination.

Getting Started

To set up QuickBooks as a source on the RudderStack dashboard, follow these steps:

RudderStack Dashboard
  • Then, click the Directory option on the left navigation bar and go to Cloud Extract under Sources.
Cloud Extract
  • From the list of sources, click QuickBooks.
  • Assign a name to your source, and click Next.
Select QuickBooks

Specifying Connection Credentials

  • Next, click the Connect with QuickBooks option, as shown:
Connect with QuickBooks

If you've already configured QuickBooks as a source before, you can choose the account visible under the Use existing credentials tab.

  • Authorize RudderStack to access your QuickBooks account, as shown:
Authorize RudderStack

Setting the Table Prefix, Run Frequency and Data Update Schedule

  • Next, you will be required to set the Table Prefix. RudderStack will create a table with this prefix name in your database and load all your QuickBooks data into it.
  • Also, set the Run Frequency to schedule the data import from your QuickBooks account to RudderStack. Optionally, you can also specify the time when you want this synchronization to start, by choosing the time under the Sync Starting At option.
Run Frequency

Selecting the Data to Import

  • Finally, choose the QuickBooks data that you wish to ingest via RudderStack. You can either select all the data, or choose specific QuickBooks attributes, as per your requirement.
Choose QuickBooks data

That's it! QuickBooks is now successfully configured as a source on your RudderStack dashboard.

RudderStack will start ingesting data from QuickBooks source as per the specified frequency. You can further connect this source to your data warehouse by clicking on Connect Destinations or Add Destination, as shown:

Add Destination

Use the Connect Destinations option if you have already configured a data warehouse destination in RudderStack. To configure a data warehouse destination from scratch, click the Add Destination button.


Is it possible to have multiple Cloud Extract sources writing to the same schema?

Yes, it is.

We have implemented a feature wherein RudderStack associates a table prefix for every Cloud Extract source writing to a warehouse schema. This way, multiple Cloud Extract sources can write to the same schema with different table prefixes.

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